Team Checklist

Welcome to the Collegiate Rugby Championship! You've already done the hard work in qualifying May Madness, and now you can focus on planning your team's trip and getting ready for the tournament. The checklists below provide important deadlines and requirements for the tournament.

Pre-tournament Arrival Match Day Contacts

Pre-Tournament Checklist

Accept your bid by returning the participation agreement to sevens@ncr.rugby.
Submit Player Eligibility Form to eligibility@ncr.rugby no later than two weeks after your qualification.
Ensure that your team, players and coach are registered with NCR. You can find registration information on the NCR website.
Book air travel. If needed, contact the NCR travel agency PRS Travel.
Book hotel. The CRC is a stay-and-play tournament, and it’s mandatory that all teams stay at a tournament hotels. There are four hotels designated for teams:
- Marriott Downtown
- Doubletree New Orleans Airport
- Ramada Metairie
- Country Inn and Suites
Once you book your hotel, notify your division commissioner.
Book local transportation. If needed, contact the NCR travel agency PRS Travel.
Complete the online broadcast form by May 17.
Send your team’s logo to info@ncr.rugby, and include TEAM NAME / DIVISION in the subject line. Please provide png images with transparent backgrounds.
Sign up for training time at LaSalle Park on May 26 or 27
- Thursday, May 26 sign-up form.
- Friday, May 27 sign-up form.
If you are traveling with your own medical personnel, notify Jennifer Stratton, the Chair of NCR's Medical and Safety Committee. We have provided a template for the letter. The notification must be sent to Jenn at medical@ncr.rugby by May 25.
Pre-order your team's tournament t-shirts by May 14 and save $5 per shirt.
Set up a team group or alumni group in the May Madness Bracket Challenge. This can be a great fundraiser for your team.
Make dinner reservations for your team. Watch for NCR partner restaurants in the coming weeks.
Review the Code of Conduct.
Review the Field Rules and Regulations.
Review the field Technical Zone.
Tell your fans about the CRC matches. Download social media images and see TV schedule.

Arrival Checklist

Sign-up for team meeting space at one of the NCR meeting rooms in your hotel.
- Downtown Marriott Room Booking Form.
- For other locations, ask your hotel about reserving a designated NCR meeting room.
Check-in 30 minutes after you complete your team’s training session.
- The check-in table is located at the Party Shack in Shrine on Airline Stadium.
- Teams need to line up in alphabetical order by last name and provide a Student ID.
- Preorder t-shirts will be available for pick up; tournament shirts will be available for $30, credit card only.
- Up to 15 players and up to 3 additional staff will receive Team Pass credentials which must be shown to enter Stadium player entrance throughout the weekend.
- Each team will receive two parking passes for their bus/van.
Take a stadium tour after your check-in has been completed.
- Tours leave from the Party Shack and run every 30 minutes in groups of 3-5 teams.
Have any questions or concerns? Contact your division commissioner.